Buinee Sign in Register your company
For any team that needs a real approval trail

Your team already has a process.
It just lives in spreadsheets, inboxes and printouts.

Buinee puts the whole of it in one place — preparing the voucher, approving it, issuing the letter — with the roles, the sign-off and the audit trail your team already works to. Vouchers are the first thing built on it, not the only thing it's for.

Register your company Meet the agents

Your team joins by name — no per-seat setup, no IT project.

Payment Voucher
Invoice CLL-0417 · Coastal Logistics Ltd
Awaiting approval
Total value of invoice9,200.00
Vatable supply amount1,250.00
NHIL / GETFL  5%62.50
VAT  15%187.50
Withholding tax  7.5%93.75
Net amount payableGHS 9,106.25
Exchange rate 11.4210 taken from the Bank of Ghana interbank average for the invoice date, 9 July.
AB
Prepared by A. Boateng
Preparer · 20 Jul, 09:14
Approve & sign
The document chain

One invoice. Three documents. Nobody retyping figures.

The same numbers travel from the supplier's invoice through to the letter that leaves your office — carried across, not copied by hand.

01

The invoice arrives

Drop in the PDF. Supplier, invoice number, dates, credit terms and amounts are read off it — you check them rather than type them.

02

The voucher is computed

NHIL, VAT and withholding tax, the net payable, and the exchange rate for the invoice date. Arithmetic, not guesswork — the same figures every time.

03

The letter is issued

Approved, signed in the system, and out as a PDF on your letterhead. Nothing printed just to be signed and scanned again.

Roles & visibility

People see the work beneath them, not above.

Your team already has a hierarchy. Buinee enforces it rather than asking everyone to be careful — a junior cannot see their supervisor's work, and there is no setting that quietly lets them.

Tier 3

Preparer

Does the preparing.

  • Prepares vouchers
  • Drafts payment letters
  • Submits for approval

Sees their own work only.

Tier 2

Approver

Approves what was prepared.

  • Reviews and approves vouchers
  • Signs within the system
  • Returns work with a reason

Sees their own work and the preparers'.

Tier 1

Supervisor

Accountable for all of it.

  • Oversees every document
  • Sets thresholds and rules
  • Adds and removes people

Sees the whole workspace.

The workspace

Where your team already talks — with the work in the room.

Send a file to a colleague. Or to an agent.

The chat is where the team already works things out. Buinee puts the documents in the same place — so a file goes to a person or straight to an assistant that reads it, without leaving the conversation.

  • Team and one-to-one chat
  • Share invoices, statements, vouchers
  • Hand any file to an assistant in one tap
Team · 4 members
Ama — Preparer Coastal's July invoice just came in. Sending it over. CLL-0417.pdf
Run it through and raise the voucher.
Assistant Read it. GHS 9,200.00, vatable portion 1,250.00, received 20 July on 3-day terms — due the 23rd. Voucher prepared at GHS 9,106.25 net.
Approval trail · PV-0538
PreparedA. Boateng · 20 Jul 09:14
Returned — missing cost centreS. Owusu · 20 Jul 11:02
Re-submittedA. Boateng · 20 Jul 11:40
Approved & signedS. Owusu · 20 Jul 14:22

A signature that means something.

Sign inside the system and the PDF prints ready. But the signature on the page is only the visible part — underneath it sits a record of who approved what, when, and what changed between drafts. That record is the thing an auditor actually asks for.

  • No printing to sign, then scanning back
  • Every approval and return time-stamped
  • Nothing editable after it is approved
Inside your dashboard

Every desk gets an assistant that can read.

Once your company is in, each person's dashboard comes with an AI assistant — one that reads the actual work: the mail in your inbox, the invoice a supplier just sent, the statement you have been putting off. Not a chatbot bolted to the corner of the screen.

Your inbox

It reads the mail before you do

Connect your work mailbox and it goes through overnight — sorting what came in, drafting the replies that are obvious, and putting the things that genuinely need you at the top.

  • Sorts invoices, approvals, queries and noise
  • Drafts replies in your own tone
  • Flags a duplicate invoice or a changed bank account

Nothing is ever sent without you pressing send.

Your documents

Hand it a file and ask

Give it a supplier invoice, a bank statement, a contract — it reads the document itself, pulls out the figures, and tells you what is wrong or missing rather than reading it back to you.

  • PDFs, scans, Word and Excel
  • Prepares the voucher from what it read
  • Says plainly when it would not pay something

Works from your rules — your thresholds, your terms, your templates.

You tell it how your business works. Once.

Every back-office team has rules a new hire spends six months learning — what you never pay against, which amounts need a second signature, which day the payment run goes out. Write them down once and the assistant works to them instead of to textbook practice.

  • Your approval thresholds and payment terms
  • Your voucher and letter templates, kept on file
  • Your vocabulary — cost centres, supplier types, GL codes
Your assistant · in your dashboard
A supplier wants us to pay a proforma for 15,000 tomorrow. Can I?
Assistant No — three reasons, all from your own rules. You never pay against a proforma, only a full tax invoice. Your payment run is Thursday. And at 15,000 it needs a second signature. Want me to draft the reply asking for a proper invoice?
Available in your dashboard once your company is registered.
Built for money work

The parts that have to be right, are not guessed.

Back-office software earns its place by being predictable. Where a figure can be computed, it is computed — not left to a model's opinion.

Tax lines are arithmetic

NHIL, VAT and withholding are calculated to your jurisdiction's rates and reconcile to the cent. The assistant reads the invoice; it does not do the sums.

Rates come from the source

Exchange rates are taken from the central bank's published daily average for the invoice date — and when none was published, the voucher says which day's rate it used.

Your company's data is yours

Every record belongs to one company and is scoped to it. No document, figure or conversation is visible outside the organisation that created it.

Start with one team.

Register your company, add the people who prepare and approve, and run your next payment run in it.

Register your company Join a company already here

If your company is already registered, you'll be placed in it automatically.